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A Handy Guide To Use When Packing for A Student Trip

In a world in which “glamping” is an accepted form of outdoor recreation, it’s no surprise that we tend to overpack. We want to be sure we have all the necessary creature comforts in the event of an apocalypse. However, when packing for a student trip, we need to be a bit more discerning. Chances are good that space is limited so we need to make the most of what we bring. Below is a handy guide to use when packing for a student trip…

EVERY TRAVELER SHOULD PACK

• Enough clothes for each day of the trip (including undies and an extra pair of socks!)
• Gloves, hat, scarf (depending on weather)
• Swimsuit / flip flops
• Sunscreen / sunglasses / baseball cap or visor
• Insect repellent (preferably wipes)
• Layers (hoodies in case it gets cold, joggers, etc.)
• School shirt or trip shirt to identify as part of the group
• Nightwear that is appropriate for room sharing
• Appropriate and comfortable shoes for walking
• Closed-toe shoes for traveling
• Toiletries including travel soap, shampoo (check with the group leader regarding hair dryers, curling irons, etc.)
• Extra pair of lenses /glasses
• Prescriptions in original packaging and a list of prescribed medications for the group leader (check with the group leader on specific protocol)
• Phone / phone charger
• Travel poncho
• Limited cash / debit card (remember, most fees are included in the cost of the trip)

BUS TRAVELERS SHOULD ALSO PACK

• A bag for the bus that includes anything you want to have handy but don’t necessarily need once off the bus (change of clothes, snacks*, drink, headphones, make up, lip balm, sunscreen, hoodie). This bag typically stays on the motor coach while students jump off and on
• Small backpack or cross body bag to keep with you while touring. Keep cash, phone, and other essentials in this one

AIR TRAVELERS SHOULD ALSO PACK

• Photo ID / Passport (check with the group leader)
• Snacks* for the plane
• Dramamine (again, check with the group leader)
• Backpack with a change of clothes in the event a bag is lost
• Carry-on liquids, aerosols, creams and gels using the 3-1-1 rule (3.4 oz bottle or less; 1quart-sized, clear, plastic, zip-top bag; 1 bag per passenger)
• Unlocked luggage for easier TSA accessibility
• Bags that are discreetly labeled with identifying information

Remember, when packing for a student trip, excess is not an option. Keep it simple and smart and you’ll be prepared for a successful adventure!

*Check with your group leader regarding any specific food allergies

To Infinity and … Space Camp!

Most of us have dreamed of being an astronaut at one point or another in our lives. I used to imagine what it would be like to float gracefully in outer space while looking down on the earth. Now my fantasy just involves being weightless. I digress.  Interest in space exploration continues to explode as part of the STEM movement. There are tons of incredible opportunities for making space science a part of educational travel. Check out these space camp opportunities…

Kennedy Space Center Visitor Complex in Titusville, FL

Kennedy Space Center Visitor Complex offers education focused learning specializing in STEM at its best. Through exciting and educational adventures, Kennedy Space Center Visitor Complex invites students to experience field trips, private educational programs, Overnight Adventures, Camp KSC, and so much more. Located on Florida’s Space Coast, the possibilities for fun and excitement are truly out of this world!

U.S. Space and Rocket Center in Huntsville, AL

The U.S. Space and Rocket Center in Huntsville, Alabama offers a world of scientific wonder and space exploration. Space Camp® is designed for campers aged 9-11.  It highlights real world applications for science, technology, engineering and math. Explorers aged 12- 14 will experience firsthand the future of space travel.  They’ll solve challenges associated with a mission at Space Academy®. Advanced Space Academy® is for students aged 15-18 who want to explore college and career prep through an immersive STEM experience. The U.S. Space and Rocket Center hosts intensive aviation, robotics and cyber camps as well. One you hang up your space suit for the day, check out all that Huntsville has to offer!

Virginia Space Flight Academy in Wallops Island, VA

The Virginia Space Flight Academy offers six, week-long residential summer camps in 2019 for students aged 11-15. Laser focused on rocketry and robotics, these camps will challenge, excite and engage young minds using CAD design, 3D printers and Lego Mindstorms EV3 kits. Field trips are part of the fun as well.  They include stops at the nearby NASA Wallops Flight Facility, the NOAA weather facility and the Navy’s Surface Combat System Center. It’s an immersive experience for young men and women interested in STEM.

Space camps are a great way to encourage an interest in the fields of science, technology, engineering and mathematics. They are also a fantastic opportunity to travel with an emphasis on education. Kaleidoscope Adventures, your trusted travel partner, is a leader in the STEM travel movement. Contact the experts at Kaleidoscope at 407-345-4899 to help you plan a unique, curriculum-based experience. The possibilities are infinite… and beyond!

Choose A Reliable Tour Operator with Professional Memberships

Your expectations are high when traveling with students. You expect an outstanding safety record, personal attention and quality transportation and accommodations.  You demand expert trip consultants and great, student-friendly attractions. That’s why it’s so important to choose a reliable tour operator with a stellar reputation and track record of success.

Look for a company that is a member in good standing with professional organizations like the Student Youth Travel Association and American Bus Association. These organizations exist to provide guidelines and safeguards for best practices in the travel industry.

Why ABA Matters To You

As January winds down, the American Bus Association (ABA) is gearing up for its annual conference. Marketplace 2019 will take place January 25-29 in Louisville, KY. As a professional member for more than 25 years, Kaleidoscope Adventures will have a strong presence at the show. If you aren’t quite sure why this should matter to you, consider the following:

• Regulations for student travel are constantly changing.  ABA is up-to-date with the latest policies that affect your trip

• The conference hosts outstanding education tracks focused on current industry trends and standards. Highlights include social media, travel safety and the latest travel innovations

• Tour operators attending ABA have a direct connection with vendors.  They have access to the newest and best student travel products (attractions, shows, technology, travel protection, etc.)

Professional Memberships Help to Ensure High Standards

Active membership with the American Bus Association and other professional organizations helps to ensure a higher standard of service. Kaleidoscope Adventures understands the role these organizations play in providing the best possible experience for travelers. The KA team will be in Louisville this week, soaking up the latest information and best practices to provide travel BEYOND your expectations. When you plan a trip with Kaleidoscope, be assured that it will be unrivaled in quality and excellence!

Travel Beyond Expectations with Kaleidoscope Adventures

It’s not easy to travel with students. Parent questions will pop up the night before the trip. Suzie will get the stomach flu. Johnny’s reed will break 15 minutes before the performance and he won’t have a spare. He will, however, have a nifty new light-up necklace on which he spent all his souvenir money! No, it’s not easy to travel with students UNLESS Kaleidoscope Adventures is your preferred trip partner. Kaleidoscope truly is travel beyond expectations!

Success Is In the Details

When you travel with Kaleidoscope Adventures, you are more than just another trip. From the first call with your tour consultant to the final good-bye from your tour director, you’ll understand how committed the KA team is to your personal service. Success is in the details, and we’ll do whatever it takes to make you happy!

Kaleidoscope Goes Above and Beyond

Our clients have shared some of the ways Kaleidoscope has gone above and beyond, providing those special touches that keep them coming back year after year. We think you’ll agree that there aren’t many companies who would

• Customize a trip with your needs in mind (no cookie cutters)
• Respond to your phone calls and emails quickly and with concise answers. Oh, and (gasp) a live person will answer the phone- we know your time is too precious to wade through an automated system!
• Answer parent questions professionally and comprehensively
• Staff an emergency line 24/7 with KA personnel knowledgeable about your trip (not an outsider)
• Check each individual hotel room and organize hotel keys before your group arrives
• Write names on student tickets to eliminate confusion at the park entrance
• Provide an expert tour director for your trip whose primary job is keeping you happy (we’ve even gone on a flip-flop replacement run!)

Travel Beyond Expectations is Our Promise

Kaleidoscope Adventures has 25+ years as a leader in the student travel industry for a reason. Our clients return year after year for the individual service and exclusive travel experiences they just can’t find with other companies. Travel beyond expectations is our promise to you and the standard to which other companies aspire. Call Kaleidoscope at 407-345-4899 to chat about your trip- with a real person!

“Kaleidoscope Adventures takes a personal interest in each and every trip and their staff works tirelessly to make sure it’s a great experience for my students. They go above and beyond with even the smallest details. We have loved every trip we’ve taken with KA and can’t wait until the next one!” –Elaine, Band Director, PA

A Handy Guide to Use When Packing for A Student Trip

In a world in which glamping is an accepted form of outdoor recreation, its no surprise that we tend to over pack. We want to be sure we have all the necessary creature comforts in the event of an apocalypse. However, when packing for a student trip, we need to be a bit more discerning. Chances are good that space is limited so we need to make the most of what we bring. Below is a handy guide to use when packing for a student trip

EVERY TRAVELER SHOULD PACK

Enough clothes for each day of the trip (including undies and an extra pair of socks!)
Gloves, hat, scarf (depending on weather)
Swimsuit / flip flops
Sunscreen / sunglasses / baseball cap or visor
Insect repellent (preferably wipes)
Layers (hoodies in case it gets cold, joggers, etc.)
School shirt or trip shirt to identify as part of the group
Nightwear that is appropriate for room sharing
Appropriate and comfortable shoes for walking
Closed-toe shoes for traveling
Toiletries including travel soap, shampoo (check with the group leader regarding hair dryers, curling irons, etc.)
Extra pair of lenses /glasses
Prescriptions in original packaging and a list of prescribed medications for the group leader (check with the group leader on specific protocol)
Phone / phone charger
Travel poncho
Limited cash / debit card (remember, most fees are included in the cost of the trip)

BUS TRAVELERS SHOULD ALSO PACK

A bag for the bus that includes anything you want to have handy but dont necessarily need once off the bus (change of clothes, snacks*, drink, headphones, make up, lip balm, sunscreen, hoodie). This bag typically stays on the motor coach while students jump off and on
A small backpack or cross body bag to keep with you while touring. Keep cash, phone, and other essentials in this one

AIR TRAVELERS SHOULD ALSO PACK

Photo ID / Passport (check with the group leader)
Snacks* for the plane
Dramamine (again, check with the group leader)
Backpack with a change of clothes in the event a bag is lost
Carry-on liquids, aerosols, creams and gels using the 3-1-1 rule (3.4 oz bottle or less; 1quart-sized, clear, plastic, zip-top bag; 1 bag per passenger)
Unlocked luggage for easier TSA accessibility
Bags that are discreetly labeled with identifying information

Remember, when packing for a student trip, excess is not an option. Keep it simple and smart and youll be prepared for a successful adventure!

*Check with your group leader regarding any specific food allergies

There are Many Advantages to Traveling Off Season

For many (many) years, my husband traveled with students. Our kids learned at an early age that Dad would essentially be gone from March through June each year. Spring is considered high season in the student travel industry. If youve ever been to Washington D.C. in May, you know exactly what I mean! Popular student destinations are teeming with pubescent travelers, and lines and wait times are long. Maybe its time to consider the many advantages to traveling off season.

WHATS OFF SEASON?

Speaking in student travel terms, off season is typically considered to be the fall term of the school year. Most teachers arent yet thinking about a trip. Theyre probably focused on fundraising and figuring out where to go!

WHY TRAVEL OFF SEASON?

Price
There are lots of excellent advantages to traveling off season, not the least of which is price. You can score some great deals on accommodations, transportation, attractions and dining simply by traveling with your group off peak times.

Crowds
Smaller crowds, shorter lines, better seats and less stress- what more needs to be said?

Prime Picks
Traveling off season most likely means better hotels and motor coaches. If youre not competing with countless other school groups, you can choose what works best for you.

Unique Experiences
There are amazing opportunities that exist ONLY when you travel off season, particularly closer to the holidays. If youre heading to NYC, check out the Christmas Spectacular Starring the Radio City Rockettes. Washington D.C. hosts nightly events with the National Christmas Tree as the backdrop. Disneys Candlelight Processional and Massed Choir Program is a spectacular performance opportunity only available in November and December.

 

 

Kaleidoscope Adventures: Educating Students Through Travel

HOW DO I PLAN OFF SEASON TRAVEL?

Traveling off season can be an excellent alternative to the usual spring departure. It just takes a bit more foresight and pre-planning to pull it all together. Enter Kaleidoscope Adventures, a leader in the student travel industry. More than 25 years of experience and a former teacher at the helm means KA is equipped to handle your every need with ease. Trust the experts at Kaleidoscope Adventures to make your off season trip one your students will remember for years to come! Contact KA at (800) 774-7337 or email info@kaleidoscopeadventures.com.

WonderWorks Will Turn Your Group Plans Upside Down!

Planning a student trip. Planning a homeschool trip. Planning a scout trip. Planning a family or faith-based trip. If you can check any of these boxes, be sure to check this one:

? Include a visit to WonderWorks in your plans!


WonderWorks is an experience (or experiment!) in fun like no other. As soon as the building is visible, its clear that things are not as they seem! The upside-down faade is explained to guests as a once top-secret laboratory located in the Bermuda Triangle in which an experiment gone wrong landed it in its current destination- upended!

Inside, the atmosphere at WonderWorks is charged with fun, excitement and more than 100 interactive displays and exhibits at your disposal. Science is at the heart of the experience, and all the activities are geared for maximum play. Lie on a bed of nails, conquer the indoor ropes course, or move at the speed of light. Challenge your mind, body and imagination in the Wonder Zones or dazzle your senses with the mystery of magic. Take in a 4D-XD (or 6D in Myrtle Beach!) movie or light it up in a black-lit laser tag arena. Theres so much to do in this world of edu-tainment!

WonderWorks loves groups of 15+ and promises an incredibly wacky adventure for all! WonderWorks has locations in six great group destinations. Each is uniquely engaging and offers guests a completely unexpected and upside-down approach to fun. When planning your group travel, be sure to check this one off your to-do list!

 

Hard Rock Caf Rocks Your Student Group

Teenagers love two things music and eating. I happen to have a teenager (of the male variety) and I can verify that music and eating top his daily to do list. I went from weekly grocery shopping to what feels like hourly grocery shopping in the span of two short years! Conversely, I have no idea what is on his playlist (and prefer to keep it that way). I do know, however, that if teenagers are well-fed and given a chance to kick back with some great music, they are ultimately happy campers.

Enter Hard Rock Caf, the quintessential dining destination for your student group. Hard Rock Caf is a master at knowing what kids like, from colossal, mouthwatering burgers to the sights and sounds of rock and roll! Hard Rock Caf has tons of locations in great student destinations, each with a unique flavor and style. They cater to groups of 15 or more and can offer a dedicated menu- including those legendary burgers, golden, breaded chicken tenders, gooey mac and cheese, smoky pulled pork or a classic Caesar salad. The portions are monstrous (perfect for teens) and each meal is topped off with a warm and fully-loaded chocolate chip cookie. If you prefer alternative choices, theyll work with you to design a menu that will perfectly satisfy the needs of your group.

While your group is in the house, they can browse the huge and varied collection of authentic rock and roll memorabilia. Theres much to see to keep the kids occupied, and the music is always pumping, keeping the energy of the trip high. Dont forget to make a quick stop at the Hard Rock Shop for those all- important t-shirts!
Hard Rock Caf is an outstanding dining choice for your student group. The staff is courteous, servers friendly and efficient, and the atmosphere made for fun! Hard Rock Cafe is an epic dining experience the students wont soon forget!

Student Travel Motor Coaching

When my children were in elementary school, they had a bus driver named Mr. Ernie. While most drivers recognize that young children have some anxiety around these first school experiences- particularly riding the bus- Mr. Ernie was not so enlightened. He greeted each bright-eyed, smiling child with a curmudgeonly scowl and a loud sit daahhn in his best Pittsburghese. It was only on the last day of school that his irritable veneer was replaced with something vaguely resembling a smile.

Fortunately, the Mr. Ernies of this world are few and far between, and if you travel with students, motorcoaches are an exceptional transportation option. The American Bus Association (ABA) noted in its 2014 census that students account for 24.4% of motorcoach passenger travel. There are lots of excellent reasons for this!

 

Cost Effective

Planning student travel can be a pricey endeavor. However, traveling by motorcoach can help decrease costs. Unlike air travel or other ticketed travel, each student typically shares in the total cost of motorcoach transportation. The more passengers in each seat until the bus is full, the lower the cost per traveler.

 

Environmentally Friendly

Many of todays motorcoaches run on blends of ultra-low sulfur or biodiesel fuel, making them energy efficient and environmentally friendly. Each motorcoach has the potential to replace 55 cars on the highway- thats definitely doing some great green work!

 

Comfort

Groups can sit back, relax, and enjoy the ride comfortably while someone else does the driving. Students can socialize or use the time to connect on social media (sigh!) since many motorcoaches are now equipped with WiFi.

Safety

Safety is arguably the most important component of choosing a motorcoach for student travel. Statistics presented by the United Motorcoach Association (UMA) note that travelers in 1994 were 1,097 times more likely to experience an accident in a car than aboard a motorcoach. However, it is imperative that you do your homework and find a reputable carrier with a solid safety track record.

The Federal Motor Carrier Safety Administration (FMCSA) encourages travelers to Look Before You Book by examining the safety record of your motorcoach company. To that end, the UMA has created a safety checklist to help determine if the company is reputable and safe. Highlights include

1. USDOT Identification Number Ask the company for their USDOT ID number and search www.safersys.org for rule violations, accidents, etc.

2. Insurance Verify that the company has current insurance coverage ($1.5 million for 15 passengers or less vehicles and $5 million for more than 15 passengers)

3. Drivers Verify that the carriers drivers have all appropriate licenses (all drivers must have a CDL issued by the state)

4. Hours – Confirm that the trip can be completed within hours of service. Under federal law, commercial bus and motorcoach drivers may not drive for more than 10 hours a day or at all after being on duty for 15 hours. Requiring periods of rest/sleep for the drivers helps ensure the safety of passengers and the general public

5. Equipment Always ask about the equipment to be used on the trip! Vans have been deemed unsafe for extended student travel by both the National Transportation Safety Board (NTSB) and the National Highway Traffic Safety Administration (NHTSA) Motorcoaches should be in good condition and serve the purposes of the group

6. Emergencies Request a copy of the companys policies and procedures for emergencies or breakdowns

These are valuable tips when planning to travel with students and really give clarity to what could be a difficult decision. Most of us dont know much about buses beyond our experiences with the Mr. Ernies in our lives. Its important to educate ourselves to ensure the very best travel for our students- and safety is key!

The World is Crazy- Should My Child Travel?

Last year, I sat in on a rather tense PTA meeting at my daughters school. The subject causing controversy? Eliminating class field trips. The district wasnt considering cancelling to save money, but rather because parents were concerned that they may not be safe. I became increasingly agitated as I listened to the conversations detailing the certain perils and dangers lurking around every corner. Keep in mind, these trips typically involved the zoo, a play or the local science center!!


As I tried (and failed) to keep an open mind and a closed mouth, I finally had to jump into the fray and add my two cents. I reminded the parents that educators have the daunting task of preparing students for success beyond the classroom. Achieving this lofty goal sometimes requires students to actually LEAVE the classroom.

The same fundamental principle applies to student travel. Its a big world (yes, sometimes crazy) but absolutely worth experiencing! Student travel is one of the best teaching tools available to educators and parents. When trying to decide if you are ready to let your chick leave the safety of the nest, consider the following:

Cultural Awareness

Travel is a critical piece of understanding the world around us. We are a global society, connected by technology. However, nothing can replace the human experience of engaging with a culture that may differ from our own. In some cases, visiting a different city qualifies as cultural awareness!


My husband, a former student tour operator, often took young people from socioeconomically disadvantaged urban settings on trips. Many of these kids never ventured beyond the borders of their neighborhoods. Traveling gave them the sense that the world is bigger than what they live, that people are different, and yet also very much the same. When forming opinions about others and the world around you, its imperative to do so with first-hand knowledge.

Academic Performance

A recent study by the Student Youth Travel Association demonstrated that 54% of teachers organize travel opportunities because it positively impacts academic performance! Duh! Travel connects curriculum to reality. Simple.


Social Impact

This same study also looked at the social impact of student travel. It showed a 60% increased willingness to know, learn and explore as well as a 56% increase in self-esteem, independence and confidence. Kids who travel have a strong sense of their place in the world, are more tolerant and respectful of others, are more collaborative and adapt more readily to new situations.

Disney World Class Trips by Kaleidoscope Adventures

Practice to Performance

If your students are involved in the arts, consider the benefits of performing in front of an audience NOT just filled with proud moms, dads and grandparents. It is incredibly fulfilling to take the skills practiced every day in 3rd period and apply them to a real- life performance opportunity in an amazing venue! Imagine dancers opening for professional shows in Branson, or the show choir performing before an international audience at Walt Disney World. We all know the countless hours invested in marching band- travel allows those finely-honed skills to be displayed in style at countless festivals, parades and performance spots both nationally and internationally.

Classrooms to Careers

Students (particularly high school) are constantly planning for future career possibilities. Travel provides a unique perspective on job opportunities that may exist outside the norm. For example, maybe you have a sports nut who loves football but wont necessarily be turning pro. A visit to the Pro Football Hall of Fame may offer a glimpse into the careers of those who work in the industry but not as athletes!


Perhaps your child loves music but isnt destined to be the next big thing. That shouldnt exclude him/her from a career in production, marketing, or any other aspect of the field. A behind the scenes tour in Nashville or Broadway can be illuminating and worthwhile when thinking to the future!

There are so many outstanding benefits to allowing your child to explore the world through travel. It is an essential piece of a comprehensive education, and key to developing a well-rounded individual. Let those kiddos out into the crazy, wide, wonderful world- I guarantee youll ALL be glad you did!