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Accounts Receivable Coordinator

Classification:           Non-Exempt

Reports to:                Director of Finance

Date:                           September 5, 2019



The Accounts Receivable Coordinator is responsible for the receipt and accounting for all funds being paid to the organization.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  1. Prepare and manage all client statements, bills and invoices.
  2. Manages and coordinates all school district approval guidelines and requirements in conjunction with the Chief Operating Officer.
  3. Calculate and post receipts to appropriate general ledger accounts and verify details of transactions, such as funds received and total account balances.
  4. Prepare weekly sales reports, receivable statements, and cash flow reports for the President, Chief Operating Officer, and Director of Finance.
  5. Compile and sort documents, prepare and post invoices and credit and debit memos.
  6. Reconciles individual billing to group billing and group billing to rooming lists on a regular and timely basis.
  7. Make copies of all checks, complete deposit slips and make bank deposits.
  8. Verify status of delinquent accounts and solicit payments on overdue accounts.
  9. Ensures that all activities are administered in accordance with federal, state, and local regulations.
  10. Acts as back-up for accounts payable and annual tax preparation, as needed.
  11. Acts as the quality control manager for the customer facing online portal with Group Collect.
  12. Responsible for individual payment client customer service and accounting.


  1. Communication.
  2. Critical Evaluation.
  3. Ethical Practice.
  4. Financial management.
  5. Thoroughness.
  6. Stress Management/Composure.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. 

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms and requires the ability to occasionally lift office products and supplies up to 20 pounds. 

Position Type and Expected Hours of Work
This is a full-time position, and hours of work and days are a standard eight-hour day, Monday through Friday.  Occasional evening and weekend work is necessary.

Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected. 

Required Education and Experience
High School diploma or equivalent required, Bachelor’s degree in a related field preferred.  Prior experience in the travel industry preferred.

 Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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