Traveling with students can present some unique challenges for the travel planner, particularly when planning on your own. It can be an overwhelming task fraught with missteps and missed opportunities. However, many of these can be addressed simply by doing your homework early in the game. If you plan wisely, you’ll find there are some great benefits to booking your student trip early.
Book Those Buses
Let’s face it, students typically travel to their destinations by motor coach. While we all envision a cushy coach equipped with the necessary creature comforts, that may not be a reality if you book too late. Spring is a heavy student travel season; if you don’t want to be stuck with a motor coach that resembles something from the 1970s reincarnated, book early!
Contracting early with the motor coach company ensures that your school is at the top of the priority list. Barring any last-minute accidents or breakdowns, your bus will most likely have those coveted outlets and Wi-Fi students simply cannot be without.
Guarantee Great Rates and Rides
In most cases, the motor coach is the largest expense of a trip. As the school year progresses and student trip planning begins in earnest, increased motor coach prices are reflected in the higher demand. The earlier the motor coach is booked, the better the price.
The same holds true for securing a highly qualified and respected motor coach company. Simply put, the best companies book the fastest (often 9-12 months in advance). Request quotes during the summer prior to your trip for the best selection.
Prioritize Performance and Workshop Opportunities
Many student groups are looking for the same kinds of performance or workshop experiences, and some of the best festivals or venues are obviously in high demand. If you take the time to reserve your spot early- even before the school year begins- you’ll safeguard the experience for your students. In many cases, booking early does not require a financial obligation, leaving you free to fundraise throughout the year.
Assure Your Spot at the Best Attractions
Regardless of your student travel destination, it’s important to understand that many of the most popular attractions, museums, shows, cruises, etc. are often booked well in advance. They are popular for a reason, after all! These once-in-a-lifetime experiences are must-dos for your students, so be sure to make your group reservations at least 6-8 months ahead of the trip dates.
Lock In Lodging
One final benefit to booking early is locking in great lodging. The best accommodations for your group might be just a few minutes from the attractions you want to visit. If you like it, put a hold on it! If you wait until 5 months from your departure date, chances are good that the property won’t have availability and you’ll be staying at a less desirable place further from your points of interest. Hmmm… more time on the bus with students…. Let’s get this one locked up!
Booking your student trip early has some great benefits. However, if you feel like you’re in over your head or out of time, reach out to a reputable student travel like Kaleidoscope Adventures to help plan the perfect trip. More than 25 years of experience and a former teacher at the helm means KA is equipped to handle your every need with ease. Deposit by June 30, 2019 and receive one additional complimentary tour at double occupancy at no cost (excluding airfare). To qualify deposit $2,000 or more for your group by June 30, 2019. That’s a great benefit of booking early!
Trust the experts at Kaleidoscope Adventures to make your trip one your students will remember for years to come!