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Going On A Student Group Tour? You’ll Need A Packing List!

Going On A Student Group Tour? You’ll Need A Packing List! Banner Image
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Whether your student group trip involves transportation via motorcoach or airline flight, you’ll need a packing list. Bottom line when traveling: pack only what you need! Keep in mind you’ll be toting your own luggage on and off the bus or at the airport, and to and from your hotel. So we suggest planning ahead and bringing what you need for each day of the trip.

On the Day of Your Departure
On the day of your departure, you will most likely stow your luggage in the storage bins under the motorcoach, hence you will not have access to these items until hotel check-in. Therefore, pack any valuables (camera, money, medicine, etc.) and/or a change of clothes in a carry-on bag prior to departure for your first day. Same goes for the final day of the trip. You will not be able to access your luggage until you arrive at home as it will be stowed in the bins under the motorcoach. Again, pack your valuables, change of clothes, medicine, etc. in your carry-on bag.

How to Dress
Plan to dress comfortably during your trip (jeans, shorts, slacks, comfortable walking shoes, etc.). Depending on the time of the year and your destination, it makes sense to bring informal outfits that match the type of weather you will experience. Check Accuweather to find out average temperature highs and lows of the destination you are traveling to, as well as to set up weather advisories that can be sent directly to your email or as an app on your cell phone. Always be prepared for weather extremes, such as rain or wind with cooler than expected temperatures. All clothing must be clean, neat and modest. Students, your teacher/sponsor may require you to adhere to your school dress code as well. Lastly, if your group is going to the theater or planning a fine dining experience, include one dressy outfit.

To sort it all out, we suggest packing the following items:


  • Comfortable walking shoes and one pair of nicer shoes
  • Shirts (short- and long-sleeved)
  • Socks
  • Underwear
  • Shorts/pants/jeans
  • Pajamas
  • Bathing suit (if applicable)
  • Dressier outfit (reserved for a theater night, special night out, fine dining, etc.)
  • Raincoat, poncho or umbrella
  • Sweater and/or jacket (if applicable)
  • Trip tee-shirt (if applicable)
  • Laundry bag with plastic liner

Keep in mind that some religious sites and churches require that shirts cover the shoulders and arms, and do not allow shorts, short skirts or flip-flops.

Personal Items:

  • Soap
  • Deodorant
  • Shampoo/conditioner
  • Toothbrush/toothpaste
  • Hairbrush/comb
  • Sunscreen
  • Spare set of contact lenses/glasses (if applicable)
  • Medication (if needed)

Special Note: Remember, when flying with carry-on luggage, any liquids including shampoo, conditioner, liquid soap, sunscreen, etc. as well as toothpaste can’t be larger than 3 oz. and needs to be placed in one-quart Ziploc bags.

Music Students:

  • Instrument
  • Extra supplies (reeds, valve oil, mallets, etc.)
  • Music stand
  • Folder and music
  • Costume and accessories (ties, shoes, stole/robe, dark socks, etc.)


  • Spending money
  • ATM card (if needed)
  • Pouch for storing money and passport under clothing (if applicable)
  • Camera with ample batteries
  • Cell phone
  • iPod/MP3, etc.
  • Pillow/blanket
  • Notebook/pencil
  • Watch
  • Book
  • Copy of the tour itinerary
  • List of important phone numbers, addresses, etc.
  • Passport (if applicable)
  • Copy of prescriptions (Customs officials in both the U.S. and Canada may want to verify that a container’s contents match the label. Therefore, all medication should be carried in its original container.)

Carry-on Bag:

Here’s a short list of items students, parents and teachers might need on the first and last days of their trip. As a reminder, each person should have a carry-on bag with them on the motorcoach or flight (in case the checked luggage is delayed).

  • Money
  • Passport (if applicable)
  • Airline ticket (if applicable)
  • Toothbrush/toothpaste (remember, if flying, toothpaste needs to go in a one-quart Ziploc bag and can’t be larger than 3 oz.)
  • Hairbrush
  • Contact lens/glasses (to sleep comfortably on the bus or plane)
  • A change of clothes
  • Medication
  • Any valuables (camera, iPod, book, etc.)
  • Pillow (for travel on motorcoaches only)

This packing list is courtesy of Kaleidoscope Adventures. For over 18 years, Kaleidoscope Adventures has organized student trips to 40+ destinations for thousands of schools. We are experts in booking student tours for band, choral and orchestra ensembles, history and science groups, class trips, sports tours, cruises and more. We are a Top 30 Walt Disney World Travel Planner and specialize in planning complete travel services for any student group. We plan everything from A to Z, thus giving you peace-of-mind. We even give you a tour director who helps you every step of the way during your trip.

Put your trust in us to meet all of your student travel needs. Why not give your group an exciting experience on a Kaleidoscope Adventures tour? Let us bring your classroom to life and create lasting memories for your student trip.