The following travel tips have been written for students, teachers, parents and chaperones.
- Try to limit luggage to one suitcase and a small carry-on bag. If you are flying, luggage limits vary by airline. However, we highly recommend that you use the one suitcase rule as it will be much easier to manage throughout the trip.
- Eating and drinking is allowed on most buses that we charter. However, some bus companies have a no eating or drinking policy on their buses. We suggest you keep your buses clean to avoid any additional charges from the bus company.
- Our trips can be packaged so that there is no need to bring a lot of cash with you. If your group decides to purchase meals on your own, we highly suggest you bring $10 to $20 per meal as well as a total of $50 to $100 for souvenirs.
- While at your destination, please try to stay in groups of four or more. We strongly recommend that chaperones always stay with the group.
- Chaperones: The hotel phone number is on your itinerary. Parents: All parents will receive a copy of the hotel phone number from the teacher/sponsor so they can reach their child if they need to do so. Furthermore parents will receive a copy of Kaleidoscope Adventure’s phone number for emergencies, etc. which is(800) 774-7337.
- Hotel curfews are set by the teachers. We recommend an 11:00 p.m. curfew since we try to get an early start in the mornings. Furthermore, most hotels will insist on an 11:00 p.m. curfew as well to ensure the comfort and well being of their other guests.
- If your group has requested security, the security guard will meet the teacher/group sponsor to find out what rules are set for the group and how they are to be enforced.
- A security guard will patrol the hotel halls from 11:00 p.m. throughout the night until wakeup time the next morning.
- If requested, all of the student doors can be “taped” each night at curfew time. If the tape has been moved/removed (for any reason), all students in that room may be disciplined as is deemed appropriate by the teacher/sponsor.
- Curfew means quiet time. Televisions and voices should be kept to a minimal sound. If a teacher/sponsor deems that curfew means lights out and no talking, that is his or her prerogative. Keep in mind that there are other hotel guests sleeping. Behavior which may be considered inappropriate may necessitate a phone call to the parents.
- Long distance dialing capabilities and pay per view T.V. will be turned off in the hotel rooms.
- Unless there is a room safe, we suggest you do not leave any valuables in your hotel room while touring.
FAA/TSA Security Rules:
- We suggest you think lightweight before proceeding through the TSA security. Wear shoes and a belt that can be easily removed. All jackets must go through the scanner. Try not to wear trousers that zip off into shorts. Also, those with metal rivets may set off alarms. Heavy metal jewelry and metal belt buckles are not recommended (you will be pulled from the line for further scanning).
- Medical supplies: We suggest you carry them with you. If you need syringes, prosthetic devices or tools, it’s best to carry a doctor’s note with you explaining their use. Be sure all prescription medicines carry pharmacy labels.
- Leave gifts unwrapped. Airline security personnel will open gifts if the X-ray scanner cannot determine the contents.
- Each checked-in suitcase must not exceed 50 lbs. in weight.
- Leave your luggage unlocked. Occasionally, security personnel will forcibly open locked luggage and search it.
Allow Extra Time
- Please check with your airline 24 hours in advance to make sure there are not any changes in the flight schedules.
- Heightened airport security measures increase the time needed to check in. Therefore, arriving at the airport two hours before your flight’s scheduled departure is highly advisable. However, passengers may want to consult with their airline for more specific arrival times.
At The Airport
- Watch your bags and personal belongings at all times.
- Never accept packages from strangers.
- Never joke about having a bomb or firearm. Don’t discuss terrorism, weapons, explosives, or other threats anywhere in the airport. The mere mention of words such as “gun,” “bomb,” etc., can compel security personnel to detain and question you. They are trained to consider these comments as real threats.
- Passengers over 16 years of age must provide a government-issued photo ID. The FAA requires that air carriers request government-issued identification, such as a driver’s license or draft card. If a government-issued photo ID is not available, bring two pieces of ID, one of which must be from a governmental authority.
- Students under the age of 16 do not need a government-issued ID when traveling with an adult. However, we suggest that students under the age of 16 have some alternate form of ID.
- Be prepared to answer questions about your bags. When asked who packed your bags and if you might have left them unattended at anytime, think carefully and answer the questions honestly.
- Security checks now happen at the checkpoint where you enter the passenger-only area. Those at the gate largely have been eliminated.
- Travelers are limited to one carry-on bag and one personal item (i.e.: purse or briefcase).
- Pull your change out of your pockets and put your cell phone, watch, keys, etc. in your carry-on before you pass through security. Also, we suggest you take your belt and shoes off before proceeding through the scan machine.
- Be cooperative when screeners ask to hand-search your bags. Security personnel will search a bag if the X-ray scan cannot determine its contents.
On The Airplane
- Listen carefully to the pilot and/or flight attendant’s instructions. They may ask that you remain in your seat during the last half-hour of flight. Due to security reasons, if any passenger does stand up or act questionably and/or inappropriately (even if they are just using the bathroom or retrieving something from the overhead luggage compartment), the pilot may divert the flight, land at the nearest airport and have the offender arrested. Air travel policies are not merely suggestions, especially since 9/11. With national security at an all-time high, their policies will be enforced. All students, chaperones and teachers/sponsors will need to be on their best behavior both in the airport terminal and on the flight.
- Meals are not served on flights. Although some flights offer food for sale, our advice is to bring a sandwich or snack with you, or pick something up in the airport to take onboard.
The team at Kaleidoscope Adventures can customize a complete travel package catered to your needs and curriculum. We will assist you with hotel accommodations, transportation, attraction tickets, meals, sightseeing, shopping, special events, and unique performance venues plus more.